Automatically created users and Cloud licences

  • Article ID: 119874
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  • Updated: 29 Jul 2014

Important: The number of users contributing to the 'Usage' total under 'Account' > 'Administration' has changed from 19th March 2014. The number of users listed under 'Manage' > 'Users and Groups' no longer matches up to the 'Usage' account. A licence is used when a user has one or more devices associated with them and where a managed device does not have a user asscoaited with it as per article 121251.

Issue

The number of Sophos Cloud licenses used is higher than the number of users being protected due to automatically created accounts.  

First seen in

Sophos Cloud

Cause

Following the installation of a computer, when it registers with Sophos Cloud, a new user will automatically be created from the installing user's logon credentials if it can't map the login to an existing login.

This is the default behavior when the SophosInstaller.exe download is used rather than using the emailed SophosInstaller.exe link, where an account would have to be created before installation.

What To Do

In the case where local accounts are used for administrative purposes only, such as installing software or remote management, we recommend you follow the steps below to consolidate these individual administrative accounts under one Sophos Cloud user.

  1. Log on to Sophos Cloud and navigate to 'Users and Devices'.

  2. Delete any automatically created user accounts not directly related to your users.  

    For example: A computer may have a local administrator called: 'computer1\administrator' used for management purposes but the user 'computer1\john' is the real user of the computer.  In this case the Sophos Cloud licence should be for 'computer1\john' and 'computer1\administrator' can just be added to an administrative user in Sophos Cloud to prevent two licences being used where this is common scenario across multiple computers and users.

  3. Create a new user in Sophos Cloud called 'Administrators' and assign such user logins to it.

  4. Assign appropriate polices to the new 'Administrators' user.

 
If you need more information or guidance, then please contact technical support.

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